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(Temp/Temp to Perm) Executive Assistant

Company Name:
Hegan Roessle Group
There is an exciting opportunity to be a temporary Executive Assistant to support the Senior Vice President of Sales in the Sales and Marketing department of a world leading company specializing in design and manufacturing. Their office, located in Norwood, MA, needs an Executive Assistant who can handle heavy calendar management, travel arrangements, and all incoming and outgoing correspondence. The ideal candidate is comfortable in expense reporting, statistical reports and analysis as well as more administrative related duties. $75,000+ and great benefits!
Salary range is not a guarantee of the final salary offer. Offers are based on a variety of factors, including work and industry specific experience, education, salary history, etc.
Responsibilities:
Has the ability to communicate instruction and information effectively at all levels including executives (internal and external), administrative and line management personnel to gather and/or convey information pertaining to the VP requests.
Serves as a liaison between the VP and others as requested.
Follows up to ensure timely response to projects and assignments.
Monitors administrative assignments within the organization to set priorities for meeting deadlines and to balance VP's and own workloads.
Screen information on incoming documents which may require VP attention.
Perform special assignments that require the successful candidate to exercise independent judgment.
Coordinates meetings, logistics and travel arrangements.
Responsible for assisting with and preparing various statistical, operating and administrative reports.
Assists in the coordination, organization and planning of internal and external meetings/functions/seminars.
Responsible for the coordination of all travel logistics i.e. itineraries, appointments, locations, transportation, etc.
Maintains Resource Directories, Sales share point site, organizational charts, and other reporting systems as required.
Assists with special projects as assigned that can include collecting/analyzing data, developing/administering surveys and preparing memos/presentations.
Other projects and duties as assigned.
Requirements:
Highly motivated self-starter
College degree preferred and a minimum of 5 years of support experience at the VP/Executive level, or equivalent combination of education and experience
Excellent communication skills (verbal and written, with an emphasis on grammatical skills)
Highly proficient with the MS Office suite - including PowerPoint, Outlook and Excel. Knowledgeable with computers, printers, copiers, fax machines, and telephone systems
Excellent organizational and time management skills
Experience interfacing with other countries outside of the U.S.
Professional appearance, demeanor and behavior
Commitment to excellence and high standards. Quality and process focused.
Ability to work with minimal guidance and comfortable with a staff that travels extensively.
Demonstrates solid judgment with the ability to make timely and sound decisions.
Requires substantial, demonstrated ability in problem-solving and analytical skills; managing multiple priorities and work flow, attention to detail, working collaboratively, exercise of judgment and discretion and respecting and maintain confidentiality.
Possesses a high degree of confidentiality, discretion, sensitivity & insight to high-level business issues & challenges
Ability to anticipate needs, manage process and drive results.
Strong business acumen
Please send your resume to and include the reference code in the subject line. All of our jobs are on our website: hrgboston.com.


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